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Who is the Data Controller for the information I provide?

The information that you provide will be processed by Liverpool City Council, which is the data controller for MPHA for the purposes of the Data Protection Act and GDPR.

Why we collect your data

We collect and use personal data is to support us in carrying out our statutory duties and improve service delivery.

We will usually need at least basic information such as your name and email address in order to administer these functions and contact you about them, and will sometimes need more detailed information to provide tailored services or investigate issues further. We also use the data we hold to monitor how we are doing, contacting you with information about port health and to help plan future services.

What is the legal basis for collecting and processing this data?

We will process your information for the purposes of meeting our statutory obligations.

We will process your data in order to provide our service to you for the purposes of the enforcement of statutory food safety legislation, public health legislation, and animal health legislation. We will process your information without consent when we are legally allowed to do so.

This will only be where it is in our legitimate interests to do so and where we are confident that such processing is not likely to prejudice your legitimate interests or rights and freedoms

Information we may collect

In order to fulfil its statutory obligations, MPHA collects a range of information about you. This includes:

MPHA may also collect information about you whenever you interact with us, for example when you:

Do I have to provide this information and what will happen if I don’t?

If you use the council’s Port Health Service then you need to provide the information requested.

Who will your information be shared with?

We may share your information with other council departments and external organisations such as the Food Standards Agency, Public Health England, Department for Environment Food and Rural Affairs, Police, and other local authorities.

How long will you keep this information for and why?

We will only keep your information for as long as it is required to deliver the services that we provide. The Port Health service has a retention policy for data held. This retention timescale has been set to meet the requirements of external auditing of our services.

Please see What we do with your data for the council's full retention schedule.

How will my information be stored?

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us will be stored in a range of different secure management systems applicable to the type of service we have been engaged to provide, on secure internal IT and email systems and within secure filing cabinets.

All information you provide to us is stored on our secure servers or on secure servers operated by third parties.

Do you receive data from third parties?

In order to meet our legal obligations we may receive information about you from internal and external bodies than can include government bodies, local authorities and police and members of the public.

Will this information be used to make automated decisions about me?


Will my data be transferred abroad and why?

To meet certain statutory requirements your data maybe shared with other enforcement agencies outside of the UK.

What rights do I have when it comes to my data?

 You have a number of rights that are set out on the How to access your data page on

Where can I get advice?

View our Help and advice page on for more information.

How to control and delete cookies

Mersey Port Health Authority will not use cookies to collect personally identifiable information about you. However, if you wish to restrict or block the cookies which are set by our website, or indeed any other website, you can do this through your browser settings. The Help function within your browser should tell you how.

Alternatively, you may wish to visit which contains comprehensive information on how to do this on a wide variety of browsers.

You will also find details on how to delete cookies from your computer as well as more general information about cookies. For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual. Please be aware that restricting cookies may impact on the functionality of the Mersey Port Health Authority website.

Third party cookies 

Mersey Port Health Authority also use a number of suppliers who also set cookies on our website on its behalf in order to deliver the services that they are providing. If you would like more information about the cookies used by these suppliers, as well as information on how to opt-out, please see their individual privacy policies listed below.

Google Analytics

Mersey Port Health Authority website uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics sets a cookie in order to evaluate your use of the website and compile reports for us on activity.

Google stores the information collected by the cookie on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf.

Google will not associate your IP address with any other data held by Google. By using our website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Cookie names and descriptions

This website uses cookies in conjunction with Google Analytics.